The Office of Adult and Continuing Education is Available to

Job Posting for Office Assistant - Adult Continuing Education Center at Opportunities, Inc.

General Description of Duties:
Responsible for performing a variety of office tasks related to secretarial and reception duties for the Adult Day Services program.

Qualifications/Certifications Required:

• Education: High School Diploma or equivalent.
• Two years of office/clerical support experience.
• Annual TB Skin Test.
• Valid Driver's License.

Required Knowledge, Skills and Abilities

• Strong organizational skills and attention to detail.
• Computer skills with knowledge of: Microsoft Outlook, Word, Excel & Calendar.
• Agency expectation is that you will be proficient in agency and program software within thirty days of employment.
• Ability to effectively resolve problems or issues using judgment that is consistent with standards, policies, procedures, regulation and/or government law.
• Skilled in verbal and written communications.
• Must possess strong interpersonal and phone skills.
• Must be able to prioritize and plan work activities to use time efficiently.
• Must be organized, accurate, thorough and able to monitor work for quality.
• Must be dependable, able to follow instructions, respond to management direction and able to improve performance through management feedback.
• Possesses integrity and compliance – can be relied upon to act ethically.
• Exhibits professional work habits and dress.

Qualifications Preferred:

• Associates Degree
• 3-4 years in office management.
• Experience working with individuals with developmental disabilities.

Duties:

• Open facility in the morning and complete daily building checklist.
• Be knowledgeable of service delivery and operations.
• Function as "greeter" and receptionist.
• Maintain general files/consumer files and update face sheets.
• Assist with updating and maintain the client's schedule.
• Perform office duties (including all internal and external mail, phone calls, copying, filing, etc.).
• Document attendance information/USDA daily meals and snacks.
• Prepare daily attendance forms.
• Notify Central Kitchen and Administration of daily food count.
• Handle all internal & external mail.
• Assist with enrollment process (enrollment packet and application).
• Enter consumer information as directed in LifeLoop and Therap programs.
• Balance daily transportation.
• Maintain purchase orders and submit them to finance in a timely manner.
• Complete daily attendance for finance billing.
• Prepare private pay statements and send to caregivers every Friday.
• Accept and submit private pay payments to Administration.
• May assist with loading and unloading buses.
• Assist Director with group activities as needed.
• Prepare statistical reports, correspondence, and other data as required.
• Notify caregiver through correspondence or phone calls of upcoming meetings.
• Comply with federal, state and agency policies, procedures and regulations.
• Participate in training, in-services, conferences and seminars as requested.
• Follow directions of supervisor, performing other duties as assigned.

Physical Requirements:

• Communication - English speaking
• Sitting for 3-4 hours consecutively
• Driving vehicles
• Standing 1-2 hours consecutively
• Hearing for conversation
• Stooping, kneeling, bending, twisting, crouching
• Lifting up to 50 lbs.
• Use of hand, wrist, fingers
• Pushing/pulling up to 50 lbs.
• Vision for driving and reading
• Reaching overhead and in front of body
• Walking for short distances

Reports to: Director of Adult Day Services

Job Type: Full-time

Pay: $12.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Have your worked for Opportunities before?

Education:

• High school or equivalent (Required)

Experience:

• working with individuals with developmental disabilities: 1 year (Preferred)
• Microsoft Word, Excel, Outlook, Calendar: 1 year (Required)
• entering data in a computer: 1 year (Required)
• answering phones and greeting guests: 1 year (Required)
• Front desk: 1 year (Required)

Work Location: One location

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Source: https://www.salary.com/job/opportunities-inc/office-assistant-adult-continuing-education-center/j202209242222594808808

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